Mission & Bylaws
BY-LAWS OF
CHESTATEE WAR EAGLE TOUCHDOWN CLUB
GAINESVILLE, GA
ARTICLE 1
NAME AND PURPOSE
Section A: This unincorporated not-for-profit association shall be known as the Chestatee War Eagle Touchdown Club (hereinafter “Club”).
Section B: The purpose of the Club is to support the Chestatee War Eagle Football program. The Club shall be authorized to perform any act promoting this end, including, but not limited to, fund raising activities.
Section C: The Club shall have perpetual duration until dissolved by majority vote of the members.
ARTICLE II
MEMBERSHIP
Section A: The War Eagle Touchdown Club is open to new members throughout the year.
Section B: New members shall be received through payment of yearly dues in such amount as voted by the membership. Payment of dues grants membership to the person paying dues and that person’s spouse.
Section C: Privileges of membership include the right to vote as business meetings, preferential seating at football games, preferential parking a football games and viewing of game film. Responsibilities of membership include providing leadership, monetary assistance, and other such assistance as needed to promote the purpose of the Club.
Section D: All football coaches shall be full members of the Club by virtue of their coaching without payment of dues.
Section E: All members shall have equal voting rights.
ARTICLE III
OFFICERS AND LEADERS
Section A: The election of officers shall be held annually on the first Monday of January. The officers shall assume their duties the second Monday of January and preside over the February meeting.
Section B: The following officers shall be elected annually: President, Vice-President, Secretary, Treasurer and Co-Treasurer. These five officers shall be known as the Executive Committee.
Section C: Elected officers serve a term of twelve months until the election and induction of a successor officer. Officers may serve as many successive terms as elected by the membership. No officer shall hold more than one elected office per term.
Section D: The President, with the advice and consent of the members of the Executive Committee, shall appoint any committees and leaders of the same as needed.
Section E: Vacancies in offices, however occasioned, shall be filled by election by the membership at any time for the unexpired terms of such offices.
Section F: Any officer may be removed from office at any time, with or without cause, on the affirmative vote of a majority of the membership.
Section G: Duties of Officers:
- 1. President
- a. Preside at business meetings of the Club.
b. Serve as chairperson of the Executive Committee.
c. Serve as ex-officio member of all committees.
d. Strive to maintain and promote good fellowship and a cooperative spirit in the membership of the Club.
e. Appoint any committee needed for the operation of Club business.
f. Perform any other act needed to promote Club purpose.
- 2. Vice-President
- a. Preside at business meetings in the absence of the President.
b. Assist the President in all phases of Club work.
- 3. Secretary
- a. Keep attendance records of all meetings.
b. Keep minutes of all Club and Executive Committee meetings.
c. Responsible for membership records within the Club.
- 4. Treasurer
- a. Receive all money taken in by the Club.
b. Make all deposits to the Club checking account.
c. Receive all bills for Club expenses.
d. Sign checks necessary to pay Club expenses.
e. Maintain current and accurate records of all deposits and expenses.
f. Make written reports of receipts, deposits, expenses and expenditures at each Executive Committee and Club meeting.
- 5. Co-Treasurer
- a. Responsible for all duties related to Sponsorships for the football program.
b. Assist the Treasurer with all financial duties of the Club as needed.
ARTICLE IV
MEETINGS
Section A: The Club shall meet on the first Monday of each month at 6:30 p.m. or as meetings are called by the President.
ARTICLE V
GENERAL BUSINESS
Section A: All business of the Club shall be conducted at a regular Club meeting or at an Executive Committee meeting.
Section B: All meetings shall be conducted generally to follow Robert’s Rules of Order.
Section C: No business meeting shall occur without a quorum of members present. For purposes of regular business meetings, a “quorum” shall be defined as no less than ten percent (10%) of the membership. In the event a quorum is not present for a regular business meeting, the meeting shall be deemed an Executive Committee meeting. For purposes of an Executive Committee meeting, “quorum” shall be defined as no fewer than three (3) officers present.
Section D: Votes on all motions or other Club business shall pass on a majority vote of the members present provided a quorum exists.
ARTICLE VI
AMENDMENT AND EFFECTIVE DATE
Section A: These By-Laws may be amended by vote of the membership if read and discussed at a prior regularly scheduled meeting.
Section B: These By-Laws shall become effective immediately upon approval by majority vote of members present, provided a quorum exists.
