Volunteer Positions

We are seeking interested volunteers to assist with the following roles. Please also check out our short term volunteer opportunities.

Treasurer

• Financial Management: Accurately tracks all income (dues, donations, fundraisers) and expenses (bills, event costs).
• Banking: Manages bank accounts, deposits funds, reconciles statements monthly, and updates signer information.
• Budgeting: Works with the board to create and manage the annual budget, ensuring funds align with goals.
• Record Keeping: Maintains detailed financial records, receipts, and documentation for all transactions.
• Reporting: Prepares regular financial reports for board meetings, showing fiscal health.
• Fundraising Support: Advises on the financial viability of fundraisers and tracks their success. 

• Tax & Legal: Ensures compliance with IRS regulations (like 501(c)(3)), files taxes, and handles required reports.
• Internal Controls: Sets up systems for reimbursements, petty cash, and cash handling at events.
• Audits: Assists with annual reviews or audits. 

• Works closely with the President and other officers.
• Provides financial guidance for informed decision-making.
• Helps onboard new treasurers for smooth transitions. 

Contact [email protected] to learn more.

Secretary(s)

• Meeting Management: Prepare and distribute meeting agendas, take thorough notes (minutes, attendance, votes), and circulate draft minutes for approval.
• Record Keeping: Maintain and file all official documents, including bylaws, meeting minutes, membership lists, and committee reports.
• Communication: Handle incoming/outgoing correspondence (emails, letters), send out meeting notices, and share club updates with members.
• Document Management: Keep digital files organized, often in a shared drive (like Google Drive), ensuring easy access and compliance.
• Compliance & Admin: Understand club bylaws, manage attendance records, and potentially act as a second signatory on bank accounts.
• Information Hub: Serve as a primary contact, keeping members informed and managing event calendars. 

• Work with the President to create the agenda.
• Review previous meeting minutes and action items.
• Prepare sign-in sheets. 

• Record attendance.
• Note all official business, motions, seconds, and votes.
• Track assigned action items. 

• Draft and distribute minutes promptly.
• Follow up on action items.
• Archive records. 

Contact [email protected] to learn more.

Volunteers!

We always have a need for talented people willing to share their time, if you are unsure what you can do feel free to reach out and we will work together to find a fit!

Volunteers are the heart and soul of the TDC, in fact that is all we are! Here is a general list of things that you could potentially help with, as always during the game season concessions can be the most influential portion of our program. A well managed and run concession stand not only brings in much needed funds but it also brings people back to our stadium and program.

 

• Concessions: Manage stands, take orders, handle cash, restock items, schedule other volunteers.
• Setup/Teardown: Arrange tables, chairs, decorations, signage, and equipment.
• Equipment Crew: Transport, build props, maintain instruments, or manage gear.
• Uniforms: Assist with fittings, hemming, cleaning, and organizing.
• Hospitality/First Aid: Set up and manage refreshment areas or provide basic first aid.
• Game Day Roles: Sell tickets, pass out flyers, help with post-game snacks. 

• Merchandise: Manage online stores, restock physical shops, sell items at events.
• Fundraisers: Organize events (golf tournaments, raffles), run fireworks sales, solicit business sponsorships.
• Promotion: Use social media, distribute flyers, promote events to boost attendance. 

• Web/Social Media: Update websites, post photos, manage online content, handle emails.
• Volunteer Coordination: Recruit, schedule, and train other volunteers.
• Financial: Assist with managing funds, handling cash registers.
• Administrative: Help with general tasks, such as organizing documents or communicating with coaches/advisors. 

• Match Your Skills: Offer professional services (accounting, design) or leverage your interests (social media, events).
• Ask for Needs: Inquire about specific tasks or roles that need filling.
• Join a Committee: Work with others on specific projects like uniforms or concessions. 

Contact [email protected] to learn more.

Membership Coordinator

The Membership Coordinator designs, administers, and promotes profitable membership plans to support the booster club’s mission. This role sources and administers member benefits, coordinates delivery to members, and maintains a comprehensive, accurate member database accessible to the club leadership team. The coordinator works closely with the president, vice presidents, and finance team to optimize member value and club sustainability.

Key responsibilities

• Membership strategy and plans

  • Design and present profitable membership plans for club approval.
  • Align membership offerings with the club’s goals, programs, and budget.
  • Update and refine plans based on feedback, performance data, and regulatory considerations.

• Benefit design, sourcing, and fulfillment

  • Source, negotiate, and secure member benefits (discounts, merchandise, access, services).
  • Manage ordering and provisioning of benefits; track fulfillment and quality.
  • Coordinate with vendors and sponsors to maximize value and delivery timeliness.

• Delivery and member experience

  • Coordinate the distribution of member benefits to each member (digital and/or physical).
  • Ensure clear communication of benefits, expiration dates, and redemption processes.
  • Handle member inquiries related to benefits with professionalism and responsiveness.

• Data management and reporting

  • Maintain an accurate, secure member database (sign-ups, renewals, payments, contact info, benefit status).
  • Provide regular reports to club leadership on membership metrics, revenue, retention, and engagement.
  • Ensure data privacy and compliance with applicable laws and policies.

• Marketing and enrollment

  • Promote membership plans to current and prospective members and stakeholders.
  • Collaborate with communications staff to develop outreach materials, website updates, and campaign initiatives.
  • Coordinate membership drives, renewal campaigns, and renewal reminders.

• Collaboration and governance

  • Work with treasurer and leadership to ensure membership revenue aligns with budget and financial controls.
  • Maintain alignment with club bylaws, policies, and ethical guidelines.
  • Participate in leadership meetings to share updates and inform decision-making.

Qualifications (typical)

• Experience in membership management, nonprofit administration, or similar roles
• Strong organizational and data-management skills; proficiency with databases and CRM/tools
• Ability to design attractive value propositions and translate them into actionable plans
• Excellent communication, customer service, and interpersonal abilities
• Detail-oriented with strong project management and deadline discipline
• Familiarity with budgeting, reporting, and compliance basics
• Proficiency with email marketing, website content updates, and basic analytics

Impact

• Drives sustainable revenue through engaging, high-value membership plans
• Improves member satisfaction and retention via timely benefits and clear communications
• Provides reliable member data to support strategic planning and governance

Success factors

• Clear, compelling membership offerings and strong fulfillment processes
• Accurate, secure data management and timely reporting
• Responsive member service and effective cross-team collaboration

Contact [email protected] to learn more.

Sponsorship Coordinator

The Sponsorship Coordinator designs, administers, and promotes profitable sponsorship plans to support the booster club’s mission. This role sources and administers sponsorship benefits, coordinates delivery to sponsors, and maintains a comprehensive, accurate sponsor database accessible to the club leadership team. The coordinator collaborates with the president, fundraising leads, and communications team to maximize sponsor value and club sustainability.

Key responsibilities

• Sponsorship strategy and plans

  • Design and present profitable sponsorship plans for club approval.
  • Align sponsorship offerings with the club’s goals, programs, and budget.
  • Update plans based on feedback, performance data, and regulatory considerations.

• Benefit design, sourcing, and fulfillment

  • Source, negotiate, and secure sponsor benefits (branding, signage, digital presence, events, experiences).
  • Manage ordering and provisioning of sponsorship benefits; track fulfillment and quality.
  • Coordinate with vendors and sponsors to maximize value and timely delivery.

• Delivery and sponsor experience

  • Coordinate the distribution of sponsor benefits to each sponsor (digital assets, physical materials, event recognition).
  • Ensure clear communication of benefits, expiration dates, and redemption processes.
  • Handle sponsor inquiries with professionalism and responsiveness.

• Data management and reporting

  • Maintain an accurate, secure sponsor database (contracts, contact info, sponsorship level, payments, benefits status).
  • Provide regular reports to club leadership on sponsorship revenue, renewal rates, and engagement.
  • Ensure data privacy and compliance with applicable laws and policies.

• Marketing and outreach

  • Promote sponsorship plans to current and prospective sponsors and stakeholders.
  • Collaborate with communications staff to develop outreach materials, website updates, and campaign initiatives.
  • Coordinate sponsor recruitment drives, renewals, and sponsor recognition opportunities.

• Collaboration and governance

  • Work with the treasurer and leadership to ensure sponsorship revenue aligns with budget and financial controls.
  • Maintain alignment with club bylaws, policies, and ethical guidelines.
  • Participate in leadership meetings to share updates and inform decision-making.

Qualifications (typical)

• Experience in sponsorship management, nonprofit administration, marketing, or related roles
• Strong organizational and data-management skills; proficiency with databases/CRM tools
• Ability to design compelling sponsorship value propositions and translate them into actionable plans
• Excellent communication, negotiation, and relationship-building abilities
• Detail-oriented with solid project management and deadline discipline
• Familiarity with budgeting, reporting, and compliance basics
• Proficiency with website updates, digital assets, and basic analytics

Impact

• Drives sustainable revenue through high-value sponsorship plans
• Enhances sponsor engagement and retention via timely benefits and clear communications
• Provides reliable sponsor data to support strategic planning and governance

Success factors

• Clear, compelling sponsorship offerings and reliable fulfillment processes
• Accurate, secure data management and timely reporting
• Proactive sponsor outreach and effective cross-team collaboration

Contact [email protected] to learn more.

Spirit Wear and Shop Coordinator

The Spirit Wear / Shop Coordinator sources, orders, and manages spirit wear and merchandise for the booster club. This role maintains accurate inventory and sales data, oversees store staff, and ensures online availability of spirit wear. The coordinator provides timely reporting to the club leadership team to support fundraising and program branding.

Key responsibilities

• Sourcing and procurement

  • Source quality spirit wear and merchandise aligned with the club’s branding and budget.
  • Negotiate with suppliers to secure favorable terms and timely delivery.

• Inventory management

  • Maintain an accurate inventory of all spirit wear and merchandise.
  • Conduct regular stock checks, manage reorders, and manage warehousing logistics.
  • Implement inventory controls to minimize loss and shrink.

• Store operations and staff management

  • Oversee store operations and supervise store staff and volunteers.
  • Train and schedule personnel for sales, restocking, and customer service.
  • Ensure friendly, efficient, and accurate checkout experiences.

• Online store management

  • Maintain and update the online spirit wear store, ensuring current products, pricing, and availability.
  • Coordinate fulfillment and shipping processes for online orders.
  • Monitor online sales analytics and address customer inquiries.

• Sales data and reporting

  • Maintain an accurate database of spirit wear sales data (orders, payments, sizes, demographics, revenue).
  • Provide regular reports to club leadership on sales performance, inventory levels, and trends.
  • Ensure data privacy and compliance with applicable policies.

• Collaboration and governance

  • Work with the treasurer and leadership to align merchandise sales with budget and fundraising goals.
  • Coordinate with communications for branding, promotions, and store announcements.
  • Ensure compliance with club bylaws, policies, and ethical guidelines.

• Marketing and promotions

  • Develop and execute promotions, launch events, and campaigns to boost sales.
  • Create signage, product descriptions, and content for website and social media.

Qualifications (typical)

• Experience in retail, inventory management, merchandising, or nonprofit shop coordination
• Strong organizational skills and attention to detail
• Proficiency with inventory software, point-of-sale systems, and basic e-commerce platforms
• Excellent customer service and interpersonal abilities
• Ability to supervise volunteers and coordinate cross-functional teams
• Familiarity with budgeting, reporting, and compliance basics
• Creative, brand-focused mindset with strong communication skills

Impact

• Increases revenue and fundraising through effective merchandise sales
• Improves brand presence and school/club pride via quality spirit wear
• Delivers reliable inventory and sales data to support planning and governance

Success factors

• Accurate inventory and timely replenishment
• Efficient, friendly store operations and online shopping experience
• Clear, data-driven reporting and cross-team collaboration

Contact [email protected] to learn more.

Concessions Coordinator

The Concessions Coordinator sources, orders, and manages concession items for the booster club. This role maintains an accurate inventory, supervises concessions staff, and ensures a reliable database of sales data available to the club leadership team. The coordinator collaborates with the president, treasurer, and event teams to optimize profitability, efficiency, and the spectator experience.

Key responsibilities

• Sourcing and procurement

  • Identify and procure concession items that align with budget, branding, and event needs.
  • Negotiate with suppliers for favorable terms, quality, and timely delivery.

• Inventory management

  • Maintain an accurate inventory of all concession goods and supplies.
  • Conduct regular stock counts, manage reorders, and control waste and shrinkage.
  • Establish storage and rotation procedures to ensure product quality and safety.

• Staff management and operations

  • Recruit, train, and supervise concessions staff and volunteers.
  • Schedule shifts, oversee setup and breakdown, and ensure efficient service during events.
  • Ensure compliance with health, safety, and food handling regulations as applicable.

• Sales data and reporting

  • Maintain a comprehensive database of concessions sales data (items sold, quantities, prices, revenue, refunds).
  • Provide regular reports to club leadership on sales performance, inventory status, and profitability.
  • Ensure data privacy and compliance with applicable policies.

• Event activation and execution

  • Coordinate concessions logistics for events (stall setup, equipment, power, flow of customers).
  • Collaborate with event coordinators to align concessions with event timelines and capacity.

• Collaboration and governance

  • Work with the treasurer to align concessions revenue with budget and internal controls.
  • Ensure operations comply with club bylaws, policies, and ethical guidelines.
  • Participate in leadership meetings to share updates and inform decisions.

• Customer experience and branding

  • Deliver friendly, efficient service and maintain clean, well-stocked concession areas.
  • Promote available items and special offers to maximize sales and member satisfaction.

Qualifications (typical)

• Experience in concessions, food service, retail operations, or nonprofit event management
• Strong organizational and inventory-management skills
• Knowledge of health, safety, and food-handling regulations (as applicable)
• Excellent interpersonal and leadership abilities for supervising staff and volunteers
• Basic budgeting, reporting, and data-management proficiency
• Ability to work evenings, weekends, and event-driven schedules
• Proficiency with POS systems and data tracking tools

Impact

• Increases event profitability through effective inventory, staffing, and sales management
• Enhances spectator experience with well-run concessions
• Provides accurate, actionable sales data to support governance and planning

Success factors

• Reliable inventory and timely replenishment
• Efficient, courteous concession service during events
• Clear, data-driven reporting and strong cross-team collaboration

Contact [email protected] to learn more.

Fundraiser and Event Coordinator

The Fundraiser & Event Coordinator serves as the primary planner and point person for booster club fundraisers. This role manages all aspects of fundraising events from concept to execution, including scheduling, permits, venue logistics, theme development, sponsorships, volunteer coordination, and cross-team collaboration. The coordinator works closely with the president, treasurer, Support Team, and communications staff to maximize revenue and ensure a smooth, compliant, and engaging experience.

Key responsibilities

• Fundraiser planning and project management

  • Lead the end-to-end planning and execution of each fundraiser.
  • Develop clear timelines, milestones, and budgets; monitor progress and adjust as needed.
  • Define event themes, goals, and success metrics aligned with club objectives.

• Permits, venue, and logistics

  • Identify suitable venues and obtain necessary permits, licenses, and insurance.
  • Coordinate venue logistics, including layout, accessibility, parking, and safety compliance.
  • Secure vendors, contractors, and essential equipment; manage on-site operations.

• Sponsorship and partnerships

  • Seek, negotiate, and secure sponsorships to maximize fundraising impact.
  • Build partnerships with local businesses and stakeholders to enhance event value.

• Team collaboration and leadership

  • Collaborate with the Support Team, committees, and volunteers to assign roles and responsibilities.
  • Recruit, train, and supervise volunteers; create clear shift schedules and coverage plans.

• Marketing and communications

  • Develop promotion plans, branding, and messaging for the fundraiser.
  • Coordinate with communications to create promotional materials, social media content, and ticketing information.
  • Manage ticketing, registrations, or participant sign-ups and attendee communications.

• Revenue generation and financial oversight

  • Create and manage fundraising budgets; monitor expenses and revenue.
  • Ensure proper accounting and internal controls; work with the treasurer on financial reporting.

• On-site event management

  • Oversee setup, execution, and teardown; troubleshoot issues in real-time.
  • Ensure a positive attendee experience, safety, and compliance with policies.

• Compliance and risk management

  • Ensure events comply with club bylaws, school rules, and legal regulations.
  • Implement risk management practices, including crowd control, health and safety protocols.

• Evaluation and improvement

  • Collect feedback from attendees, participants, sponsors, and volunteers.
  • Analyze results to inform planning for future fundraisers and optimize processes.

Qualifications (typical)

• Experience in event planning, fundraising, nonprofit operations, or hospitality/operations roles
• Strong project management, organizational, and multitasking abilities
• Excellent communication, negotiation, and stakeholder management
• Ability to recruit and lead volunteers; comfortable delegating tasks
• Budgeting, financial tracking, and basic data analysis skills
• Knowledge of permits, venue contracts, and risk management is a plus
• Availability to work evenings, weekends, and event days

Impact

• Increases booster club revenue through well-run, high-impact fundraisers
• Strengthens community partnerships and sponsorship networks
• Improves attendee experience and engagement through professional event execution

Success factors

• Clear planning, on-time delivery, and adherence to budgets
• Strong cross-team collaboration and volunteer leadership
• Measurable results and actionable insights for continuous improvement

Contact [email protected] to learn more.

Volunteer Manager

The Volunteer Manager publicizes and coordinates booster club volunteer opportunities, builds relationships with new and returning volunteers, and fosters parent involvement. This role manages volunteer recruitment, communication, scheduling, recognition, and data management. The manager collaborates with fundraising, events, and program coordinators to ensure adequate, reliable volunteer support for all club activities.

Key responsibilities

• Volunteer recruitment and outreach

  • Publicize volunteer opportunities through school channels, social media, and events.
  • Build relationships with new volunteers and families; expand the club’s volunteer base.
  • Solicit community support through school-wide communications and campaigns.

• Volunteer coordination and scheduling

  • Collect, organize, and manage volunteer sign-ups and preferences.
  • Gather volunteer needs from coordinators and match opportunities accordingly.
  • Schedule volunteers for events, fundraisers, and programs; manage shifts and coverage.

• Communication and relationship management

  • Maintain timely, clear communication with volunteers about opportunities, expectations, and deadlines.
  • Connect interested volunteers with opportunities via one-to-one outreach when needed.
  • Send reminders as commitments’ due dates approach; confirm attendance and substitutions as needed.

• Volunteer recognition and retention

  • Thank volunteers after events and acknowledge contributions publicly and privately.
  • Develop programs to recognize and retain volunteers; cultivate a welcoming, inclusive culture.

• Data management and reporting

  • Maintain an up-to-date volunteer contact database, including preferences and availability.
  • Track volunteer hours, participation, and impact; provide reports to leadership as requested.
  • Ensure data privacy and compliance with applicable policies.

• Collaboration and governance

  • Work with coordinators to anticipate volunteer needs and forecast staffing for events.
  • Align volunteer activities with club bylaws, policies, and ethical guidelines.
  • Participate in leadership meetings to share updates and inform decision-making.

• Tools and process improvement

  • Manage online sign-up forms and volunteer management tools.
  • Propose and implement process improvements to streamline recruitment, communication, and recognition.

Qualifications (typical)

• Experience in volunteer management, community outreach, or nonprofit administration
• Strong interpersonal and relationship-building skills
• Excellent organizational abilities and attention to detail
• Proficiency with databases/CRM tools, email marketing, and online sign-up platforms
• Ability to coordinate with multiple stakeholders and manage competing priorities
• Reliable, proactive, and responsive communication style
• Availability to support events, including evenings and weekends as needed

Impact

• Ensures sufficient, engaged volunteer support for club programs and events
• Strengthens parent and community involvement and support networks
• Improves volunteer experience through clear communication and recognition

Success factors

• High volunteer turnout and reliable coverage for events
• Accurate volunteer data management and timely communications
• Positive volunteer experiences leading to sustained engagement

Contact [email protected] to learn more.

Website Manager

The Website Manager oversees all content on the booster club’s website, ensuring timely, accurate information about events, news, programs, and governance. This role works closely with the leadership team, communications staff, and program coordinators to maintain a professional, engaging online presence that supports fundraising, volunteer engagement, and member communication.

Key responsibilities

• Content strategy and editorial ownership

  • Develop and maintain a clear content calendar for events, announcements, and programs.
  • Ensure information is accurate, up-to-date, and aligned with club branding and policies.
  • Create, edit, and optimize web content for clarity, accessibility, and searchability.

• Website maintenance and updates

  • Regularly update event pages, news posts, volunteer opportunities, and program descriptions.
  • Manage site architecture, navigation, and user experience to facilitate easy access to information.
  • Monitor site performance, implement improvements, and coordinate with IT or external vendors as needed.

• Collaboration and governance

  • Coordinate with the president, communications team, treasurer, and program coordinators to gather content.
  • Ensure content complies with bylaws, school policies, privacy regulations, and ethical guidelines.
  • Provide analytics and reporting on website traffic, engagement, and content impact.

• Lead generation and fundraising support

  • Promote fundraising campaigns, sponsorship opportunities, and membership drives presented on the site.
  • Ensure online registration, ticketing, donations, and payments function smoothly and securely.

• Accessibility and compliance

  • Ensure website meets accessibility standards and follows best practices for inclusive design.
  • Maintain security practices to protect donor and member information.

• Training and documentation

  • Maintain documentation for content workflows, approval processes, and brand guidelines.
  • Train club volunteers or staff as needed on content management processes.

Qualifications (typical)

• Experience with website management or digital communications, ideally for non-profit or school organizations
• Proficiency with content management systems (CMS), web editing, and basic HTML/CSS
• Strong written and visual communication skills; ability to translate goals into clear web content
• Familiarity with analytics tools (e.g., Google Analytics) and reporting
• Attention to detail, strong organizational and project-management abilities
• Understanding of privacy, data handling, and compliance considerations
• Ability to collaborate across teams and manage multiple content workflows

Impact

• Enhances visibility and engagement with supporters, volunteers, and students
• Improves information accuracy and accessibility for events and programs
• Supports fundraising and membership efforts through effective online communication

Success factors

• Timely, accurate site updates and responsive content management
• Positive user experience and clear navigation
• Data-driven insights from web analytics to inform communications strategy

Contact [email protected] to learn more.

Social Media Manager

The Social Media Manager is responsible for planning, creating, and delivering engaging content across the booster club’s social channels (e.g., Facebook, Instagram, YouTube, Threads, TikTok, etc.). This role builds community, increases visibility, supports fundraising and event promotion, and ensures consistent, on-brand messaging that aligns with club goals and school policies.

Key responsibilities

• Strategy and planning

  • Develop a social media content calendar aligned with club events, campaigns, and goals.
  • Define platform-specific strategies to maximize reach, engagement, and follower growth.
  • Establish guidelines for tone, visuals, privacy, and safety in line with school policies.

• Content creation and publishing

  • Create, curate, and schedule posts across all platforms (text, images, video, stories/reels, shorts).
  • Produce compelling multimedia content (photos, short videos, graphics) that highlights programs, volunteers, and fundraising.
  • Optimize content for accessibility, search, and platform best practices.

• Community management

  • Monitor comments, messages, and inquiries; respond promptly and professionally.
  • Foster an inclusive, positive online community; address conflicts and reporting concerns as needed.
  • Engage with followers, partners, sponsors, and school accounts to build relationships.

• Campaigns and promotions

  • Promote events, fundraisers, sponsorship opportunities, and membership drives.
  • Collaborate with the fundraising, sponsorship, and partnerships teams to amplify campaigns.
  • Track performance metrics and adjust tactics to improve outcomes.

• Analytics and reporting

  • Track key metrics (reach, engagement, follower growth, referral traffic, conversions) and provide regular reports.
  • Use insights to inform content strategy, posting times, and creative formats.

• Compliance and risk management

  • Ensure all content complies with school policies, privacy guidelines, and ethical standards.
  • Monitor for copyright and licensing issues; obtain permissions where required.

• Collaboration and governance

  • Coordinate with the Website Manager, Membership Coordinator, Sponsorship Coordinator, and other stakeholders to ensure messaging consistency.
  • Maintain brand consistency across platforms, assets, and campaigns.

• Training and process improvement

  • Document workflows for content creation, approvals, and crisis communications.
  • Stay current with social media trends, tools, and platform changes; propose process improvements.

Qualifications (typical)

• Proven experience managing social media for a nonprofit, school, or community organization.
• Strong writing, storytelling, and visual communication skills.
• Proficiency with social media platforms, scheduling tools, and basic analytics (e.g., Facebook Insights, Instagram/Tacebook, YouTube Studio, TikTok analytics).
• Ability to create or coordinate multimedia content (photo, video, graphic design basics).
• Excellent organization, time management, and the ability to manage multiple channels simultaneously.
• Knowledge of privacy, consent, and child safety considerations when posting student-related content.
• Creative, proactive, and collaborative mindset; ability to work evenings or weekends for live events as needed.

Impact

• Increases club visibility, engagement, and community support.
• Drives attendance and participation in events, memberships, and fundraising campaigns.
• Builds a positive online brand that reflects school values and booster club objectives.

Success factors

• Consistent posting cadence and audience growth across platforms.
• High-quality, on-brand content leading to meaningful engagement.
• Data-driven adjustments resulting in improved reach and conversions

Contact [email protected] to learn more.

Publicity Manager

The Publicity Manager safeguards and promotes the booster club’s brand, designs compelling visual communications, and develops outreach materials to inform and engage the school community. This role writes and distributes email blasts, publishes a regular club newsletter, and supports website content with editing and proofreading. The Publicity Manager collaborates with the president, communications team, fundraising, and program coordinators to raise awareness, recruit volunteers, and boost participation in events and campaigns.

Key responsibilities

• Brand stewardship and visual communications

  • Maintain and reinforce the club’s visual identity (logo usage, color palettes, typography, imagery) across all channels.
  • Design posters, flyers, social media graphics, banners, and other promotional materials that align with branding and policies.
  • Ensure accessibility and readability across all communications.

• Email marketing and outreach

  • Draft, edit, and send email blasts to parents, staff, students, and community partners to publicize events, recruit volunteers, or announce opportunities.
  • Manage mailing lists, segment audiences, and track engagement metrics.

• Newsletter production

  • Plan, write, edit, and publish a regular club newsletter highlighting programs, achievements, opportunities, and upcoming events.
  • Coordinate with contributors and ensure timely delivery and distribution.

• Website support

  • Assist with website content, including proofreading, editing, and updating pages as needed.
  • Ensure accuracy, timeliness, and consistency of public information.

• Communications strategy and collaboration

  • Develop and execute publicity plans for events, fundraisers, and campaigns in partnership with program coordinators.
  • Collaborate with the Social Media Manager, Website Manager, Membership Coordinator, and Sponsorship Coordinator to ensure cohesive messaging.

• Content creation and curation

  • Write engaging copy for promotions, event announcements, and volunteer opportunities.
  • Source or create photography and visuals to accompany communications; obtain permissions as required.

• Compliance and quality assurance

  • Ensure all communications comply with school policies, privacy rules, and booster club bylaws.
  • Review materials for accuracy, tone, and consistency before publication.

• Evaluation and reporting

  • Track reach, engagement, open rates, and audience feedback; report results to leadership.
  • Use insights to improve future publicity efforts and content strategy.

Qualifications (typical)

• Experience in marketing, communications, public relations, or nonprofit outreach
• Strong writing, editing, and proofreading skills; ability to tailor messages for different audiences
• Proficiency with design tools (e.g., Canva, Adobe Creative Suite) and layout best practices
• Familiarity with email marketing platforms and content management systems
• Creative thinker with strong attention to detail and brand discipline
• Collaborative, proactive, and able to manage multiple projects simultaneously
• Knowledge of privacy considerations and school communication policies

Impact

• Enhances public awareness of the booster club and school programs
• Improves volunteer recruitment and event attendance through effective publicity
• Strengthens the club’s brand and trust within the school community

Success factors

• Consistent, high-quality branding across all materials
• Timely publication of newsletters and communications
• Measurable improvements in engagement, attendance, and volunteer participation

Contact [email protected] to learn more.

Photographer

The Booster Club Photographer is responsible for capturing high-quality photographs of events, fundraisers, meetings, and other club activities. The images support the club’s website, social media, newsletters, and other communications, helping to document impact, celebrate volunteers and participants, and promote future programs. The photographer collaborates with the Publicity Manager, Social Media Manager, Website Manager, and program coordinators to align visuals with branding and messaging.

Key responsibilities

• Event and activity photography

  • Attend booster club events, fundraisers, meetings, and other activities to capture dynamic, on-brand imagery.
  • Prioritize coverage that highlights volunteers, participants, sponsors, and outcomes.

• Image management and delivery

  • Edit and optimize photos for clarity, color balance, and consistency with brand guidelines.
  • Organize and archive photos in a centralized library; provide select images to the website, newsletters, and communications teams.
  • Deliver final images in appropriate formats and resolutions for web, print, and social use.

• Collaboration and branding

  • Coordinate with the Publicity Manager and Communications team to understand photo needs and campaigns.
  • Ensure imagery aligns with school policies, privacy rules, consent requirements, and booster club bylaws.

• Permissions and privacy

  • Obtain necessary permissions for photographed individuals when required; manage consent records and usage rights.
  • Respect privacy and safety considerations, especially with minors.

• Accessibility and quality standards

  • Produce images with strong composition, clarity, and accessibility where applicable (captions, alt text planning for online use).

• Equipment and workflow

  • Maintain photography gear, backups, and storage; stay current with basic photo-editing tools.
  • Develop efficient workflows for post-event editing and delivery to stakeholders.

• Documentation and archival

  • Provide metadata for photos (event name, date, people featured, captions) to improve searchability and reuse.

Qualifications (typical)

• Experience in photography, preferably with event or nonprofit organizations
• Proficiency with photo editing software (e.g., Adobe Photoshop/Lightroom) or comparable tools
• Strong eye for composition, lighting, and storytelling through imagery
• Ability to work independently at events and meet deadlines for delivery
• Understanding of privacy, consent, and ethical considerations when photographing students and families
• Reliable equipment or willingness to use provided club gear; ability to travel to events as needed

Impact

• Enhances visibility and storytelling for the booster club through professional imagery
• Supports marketing, fundraising, and volunteer recruitment efforts with compelling visuals
• Documents club history and achievements for long-term branding and credibility

Success factors

• Consistent, high-quality imagery aligned with branding
• Timely delivery of edited photos for use across channels
• Positive collaboration with communications and program teams

Contact [email protected] to learn more.

Kindergarten Coach/Assistant Coach

1. Coach Selection Process

The TDC Board reviews all requests for coaching positions to ensure our athletes receive the best leadership possible:

• Board Approval: All coaching applicants must be reviewed and approved by a board decision.
• Priority Status: Previous coaches in good standing with the TDC and the community receive first choice to return to their teams.
• Multiple Applicants: In the event that multiple applicants apply for the same team, the TDC Board will review all candidates and make a final selection based on experience, philosophy, and community standing.

2. Conduct & Mentorship

• Be a Role Model: Coaches are mentors first. Maintain a positive, encouraging tone at all times.
• Safe Communication: To protect both athletes and coaches, no 1-on-1 private messaging is allowed. All digital communication must be done through group threads or by including parents.
• Parent Interactions: If a conflict arises, remain professional and calm. Report any hostile incidents to the TDC board within 24 hours.

3. MAC Conference Rules

We play by Mountain Athletic Conference (MAC) rules to keep competition fair. For full rules, visit: mountainfootballleague.org

• Play Minimums: Every player must meet the 10/5 play minimum in every game.
• "Striper" Weight Limits: Strict weight limits apply for ball carriers. Please ensure your roster stays within these safety guidelines.
• Tie-Breakers: We utilize the "Kansas Plan" overtime rules (starting from the 10-yard line) for tied games.

4. Player Safety (Concussion Protocol)

The health of our players is our #1 priority.

• "When in Doubt, Sit Them Out": If a player displays any symptoms of a concussion (headache, dizziness, confusion), they must be removed from play immediately.
• Medical Clearance: Any player removed for a suspected head injury cannot return to the field without official medical clearance.

5. Incident Reporting

• Any injuries or significant behavioral issues must be reported to the TDC board within 24 hours of the occurrence.

Contact [email protected] to learn more.

1st Grade Coach/Assistant Coaches

1. Coach Selection Process

The TDC Board reviews all requests for coaching positions to ensure our athletes receive the best leadership possible:

• Board Approval: All coaching applicants must be reviewed and approved by a board decision.
• Priority Status: Previous coaches in good standing with the TDC and the community receive first choice to return to their teams.
• Multiple Applicants: In the event that multiple applicants apply for the same team, the TDC Board will review all candidates and make a final selection based on experience, philosophy, and community standing.

2. Conduct & Mentorship

• Be a Role Model: Coaches are mentors first. Maintain a positive, encouraging tone at all times.
• Safe Communication: To protect both athletes and coaches, no 1-on-1 private messaging is allowed. All digital communication must be done through group threads or by including parents.
• Parent Interactions: If a conflict arises, remain professional and calm. Report any hostile incidents to the TDC board within 24 hours.

3. MAC Conference Rules

We play by Mountain Athletic Conference (MAC) rules to keep competition fair. For full rules, visit: mountainfootballleague.org

• Play Minimums: Every player must meet the 10/5 play minimum in every game.
• "Striper" Weight Limits: Strict weight limits apply for ball carriers. Please ensure your roster stays within these safety guidelines.
• Tie-Breakers: We utilize the "Kansas Plan" overtime rules (starting from the 10-yard line) for tied games.

4. Player Safety (Concussion Protocol)

The health of our players is our #1 priority.

• "When in Doubt, Sit Them Out": If a player displays any symptoms of a concussion (headache, dizziness, confusion), they must be removed from play immediately.
• Medical Clearance: Any player removed for a suspected head injury cannot return to the field without official medical clearance.

5. Incident Reporting

• Any injuries or significant behavioral issues must be reported to the TDC board within 24 hours of the occurrence.

Contact [email protected] to learn more.

2nd Grade Coach/Assistant Coaches

1. Coach Selection Process

The TDC Board reviews all requests for coaching positions to ensure our athletes receive the best leadership possible:

• Board Approval: All coaching applicants must be reviewed and approved by a board decision.
• Priority Status: Previous coaches in good standing with the TDC and the community receive first choice to return to their teams.
• Multiple Applicants: In the event that multiple applicants apply for the same team, the TDC Board will review all candidates and make a final selection based on experience, philosophy, and community standing.

2. Conduct & Mentorship

• Be a Role Model: Coaches are mentors first. Maintain a positive, encouraging tone at all times.
• Safe Communication: To protect both athletes and coaches, no 1-on-1 private messaging is allowed. All digital communication must be done through group threads or by including parents.
• Parent Interactions: If a conflict arises, remain professional and calm. Report any hostile incidents to the TDC board within 24 hours.

3. MAC Conference Rules

We play by Mountain Athletic Conference (MAC) rules to keep competition fair. For full rules, visit: mountainfootballleague.org

• Play Minimums: Every player must meet the 10/5 play minimum in every game.
• "Striper" Weight Limits: Strict weight limits apply for ball carriers. Please ensure your roster stays within these safety guidelines.
• Tie-Breakers: We utilize the "Kansas Plan" overtime rules (starting from the 10-yard line) for tied games.

4. Player Safety (Concussion Protocol)

The health of our players is our #1 priority.

• "When in Doubt, Sit Them Out": If a player displays any symptoms of a concussion (headache, dizziness, confusion), they must be removed from play immediately.
• Medical Clearance: Any player removed for a suspected head injury cannot return to the field without official medical clearance.

5. Incident Reporting

• Any injuries or significant behavioral issues must be reported to the TDC board within 24 hours of the occurrence.

Contact [email protected] to learn more.

3rd Grade Coach/Assistant Coach

1. Coach Selection Process

The TDC Board reviews all requests for coaching positions to ensure our athletes receive the best leadership possible:

• Board Approval: All coaching applicants must be reviewed and approved by a board decision.
• Priority Status: Previous coaches in good standing with the TDC and the community receive first choice to return to their teams.
• Multiple Applicants: In the event that multiple applicants apply for the same team, the TDC Board will review all candidates and make a final selection based on experience, philosophy, and community standing.

2. Conduct & Mentorship

• Be a Role Model: Coaches are mentors first. Maintain a positive, encouraging tone at all times.
• Safe Communication: To protect both athletes and coaches, no 1-on-1 private messaging is allowed. All digital communication must be done through group threads or by including parents.
• Parent Interactions: If a conflict arises, remain professional and calm. Report any hostile incidents to the TDC board within 24 hours.

3. MAC Conference Rules

We play by Mountain Athletic Conference (MAC) rules to keep competition fair. For full rules, visit: mountainfootballleague.org

• Play Minimums: Every player must meet the 10/5 play minimum in every game.
• "Striper" Weight Limits: Strict weight limits apply for ball carriers. Please ensure your roster stays within these safety guidelines.
• Tie-Breakers: We utilize the "Kansas Plan" overtime rules (starting from the 10-yard line) for tied games.

4. Player Safety (Concussion Protocol)

The health of our players is our #1 priority.

• "When in Doubt, Sit Them Out": If a player displays any symptoms of a concussion (headache, dizziness, confusion), they must be removed from play immediately.
• Medical Clearance: Any player removed for a suspected head injury cannot return to the field without official medical clearance.

5. Incident Reporting

• Any injuries or significant behavioral issues must be reported to the TDC board within 24 hours of the occurrence.

Contact [email protected] to learn more.

6th Grade Coach/Assistant Coaches

1. Coach Selection Process

The TDC Board reviews all requests for coaching positions to ensure our athletes receive the best leadership possible:

• Board Approval: All coaching applicants must be reviewed and approved by a board decision.
• Priority Status: Previous coaches in good standing with the TDC and the community receive first choice to return to their teams.
• Multiple Applicants: In the event that multiple applicants apply for the same team, the TDC Board will review all candidates and make a final selection based on experience, philosophy, and community standing.

2. Conduct & Mentorship

• Be a Role Model: Coaches are mentors first. Maintain a positive, encouraging tone at all times.
• Safe Communication: To protect both athletes and coaches, no 1-on-1 private messaging is allowed. All digital communication must be done through group threads or by including parents.
• Parent Interactions: If a conflict arises, remain professional and calm. Report any hostile incidents to the TDC board within 24 hours.

3. MAC Conference Rules

We play by Mountain Athletic Conference (MAC) rules to keep competition fair. For full rules, visit: mountainfootballleague.org

• Play Minimums: Every player must meet the 10/5 play minimum in every game.
• "Striper" Weight Limits: Strict weight limits apply for ball carriers. Please ensure your roster stays within these safety guidelines.
• Tie-Breakers: We utilize the "Kansas Plan" overtime rules (starting from the 10-yard line) for tied games.

4. Player Safety (Concussion Protocol)

The health of our players is our #1 priority.

• "When in Doubt, Sit Them Out": If a player displays any symptoms of a concussion (headache, dizziness, confusion), they must be removed from play immediately.
• Medical Clearance: Any player removed for a suspected head injury cannot return to the field without official medical clearance.

5. Incident Reporting

• Any injuries or significant behavioral issues must be reported to the TDC board within 24 hours of the occurrence.

Contact [email protected] to learn more.

All Policies